The onslaught of the coronavirus disease (COVID-19) pandemic has forced many organizations to move their internal operations online. With people trying to avoid public spaces in the new normal, virtual meetings have been at the front and center of business, education, and public service. So, we made a list of the Best Meeting Scheduler services.

If you’re looking for the best meeting scheduler services, I’ve got you covered. I tried out a number of software options and came up with a shortlist of the most beneficial ones available today. Check out these services and see which one fits your needs. 

Calendly

Calendly works by helping users schedule their meetings sans the back-and-forth emails. Now, the concept may sound simple. But take a look at your inbox, and you’ll see the amount of time and communication it usually takes to set up a schedule that works for everyone.

This service can connect with up to six of your calendars, syncing them together to check your availability automatically. As a result, you can connect with your prospects, clients, and team seamlessly.

Calendly allows users to hold various types of meetings, such as:

  • One-on-one (the invitee can schedule an individual slot)
  • Round robin (meetings are automatically distributed to your team)
  • Collective (the invitee can schedule a time with multiple team members)
  • Group (you can invite multiple people at once for training and webinars)

Their basic package is for free, and it comes with Calendar integrations with Google Calendar, Office 365, Outlook, and iCloud. It also allows the user to schedule unlimited events within one event type. 

If you need more functionalities and have the money to spare, the Pro package may be better for you. At USD12 per month, the package offers unlimited event types, customizable email notifications and reminders, SMS notifications, and invitee redirect. 

Added to that, the Pro package offers expanded integrations for optimum sales and brand growth. You can integrate the app with HubSpot, Mailchimp, Stripe, PayPal integration, Google Analytics, and Facebook Pixel.

FreeBusy

Next on our list of best meeting scheduler services is FreeBusy. The app promises to be the “complete solution to automate meeting scheduling.” In fact, it claims to allow users to schedule a meeting with four people from two companies in just 60 seconds.

This app works well not only for sales and marketing but also for recruitment, customer care, mergers, freelancers, and consultants. For instance, it allows a user to be responsive while taking control of one’s time through an easy-to-manage control feature. Also, the platform integrates with the user’s web conferencing, allowing for one-tap joins.  

The Personal package is free to use and comes with availability page and calendar integrations. One tier higher than Personal is Professional. It costs USD 4 per month and includes Personal features as well as web cons, and Outlook and G Suite Add-in. 

The platform’s most premium offering is the Enterprise package, which comes in at USD 20 per month. It offers the functions from lower tiers plus power-scheduling assistant, scheduling apps, security and compliance, procurement, and white label. They also have a Business package, which falls between Professional and Enterprise.

x.ai

Have you ever wondered what it’s like to have your very own AI assistant? Try x.ai and see for yourself! Here’s how it works: you can send a calendar link to the person you’re inviting for a meeting. Then, you can ask them to choose a schedule on the available slots. 

Another way to use this app is to cc amy@x.ai or andrew@x.ai to your emails. You can instruct either one to schedule a meeting with your chosen invitees on your selected date and time. For instance, you can write, “Amy, please schedule a meeting by the end of the week with John. Call it holiday campaign meeting.” 

Amy will then email you possible calendar options to choose from. Also, before sending out an invite to attendees, Amy will email you to verify if it got your instructions correctly.

If you’re curious how it works, the basic service of getting your own booking AI is free forever. It also comes with unlimited calendar pages and custom URLs for meetings. So, you can try it out for yourself and upgrade to a paid plan if you like it.

Their Individual plan costs USD 8 per user per month. Aside from the basic features, this package also allows you to accept payments. It also comes with advanced Zoom and Zapier integrations, and many other extra features.

Doodle

Next on your list of the best meeting scheduler services is Doodle, a Zurich-headquartered time management and meeting coordination tool. Like all other platforms on this list, Doodle avoids “when can you meet” endless back-and-forth. 

By sending a calendar, your co-collaborators can choose a schedule from your proposed slots fast and easily. Added to that, it allows users to sync Google Calendar, Office 365, or iCal, which helps avoid double booking.

This app is especially useful for multi-national teams. Because it auto-identifies guest time zones, you won’t have to deal with time-difference headaches. Furthermore, you can easily see who’s free and who can be so you’ll have an overview of everyone’s availability.

Doodle’s most affordable package, Starter, comes at USD 4.49 per month for one user. It allows the user not only to sync meetings to calendars but also track meeting invitations and integrate with Zapier.

The premium package called Team costs USD 30 per month for five users. Besides the features mentioned, it also allows for custom logo and branding, multiple user controls, and Doodle Bot for Slack.

ScheduleOnce

Next on your list of the best meeting scheduler services is ScheduleOnce. As its name implies, ScheduleOnce allows users to program the app and regain their time as the platform does the booking legwork. First, you’ll need to set up your organization’s scheduling scenarios, then you share your booking page on your website, emails, or marketing campaigns. After that, you can let the bookings fly into your team’s calendars while you focus on other tasks. Now, that’s easy and time-efficient!

The app allows users to schedule both phone and video meetings the easy way. The platform automatically sends conferencing info to all parties with every update, with meetings created with unique meeting IDs and passwords.

Added to that, the app is comprehensive in the sense that it offers a vast range of features you need for just about any scheduling scenario. This holds true whether you’re booking a one-on-one meeting or a meeting across teams.

As per integration, the platform works well with productivity apps you’re already using, such as Gmail, Google Calendar, Office 365 Calendar, Exchange/Outlook Calendar, Zoom, Google Meet, PayPal, and many more.

The app’s pricing tiers are quite simple. In fact, there are only two options. The first option costs a flat monthly rate of USD 15 for up to three users. The other option costs USD 10 per month per user for four to 100 users.

Assistant. to

Aside from tracking emails, Assistant. to or Cirrus Insight allows users to schedule meetings and set follow-ups right within one’s inboxes. The app has impressive features aimed at helping sales professionals close more deals than ever.

For one, the platform allows users to track when customers open their emails. So, you can follow up at just the right time without annoying the prospect. Moreover, they have an enterprise scheduling system that makes meeting coordination a lot easier. If you’re tired of endless conversations aimed at selecting a time that works for everyone, this is a great solution.

The packages start at USD 27 per user per month. The Starter package includes standard features like Salesforce integration, email tracking, follow-up alerts, email scheduling, and email template creation and merging. With all those functionalities, the app can easily save you an extra few hours per week.

However, if you need to step up your game and enhance lead generation and sales, the Rainmaker package, which costs USD 72 per month, is a worthy investment. Besides the standard features, it also includes premium functions that make it a “force multiplier. These include adding calendar availability into Flight Plans drip campaigns to optimize your sales strategy.

If you’re over the fence about getting their services, they offer a free trial, so you can dip your toes in their system sans the risk for 14 days.

The Bottom Line

There you have it, the best meeting scheduler services to keep you on top of your virtual meetings in the new normal! Though all of them allow users to schedule meetings without the hassle, the devil is in the details. It’s the integrations and extra features that make each of them suited to specific user segments.

So, before you dive into committing to any of the options, take the time to make a list of the functions you need in an app. What integrations are most important to you? When it comes to budget, how much are you willing to spend on a scheduler platform? By knowing these things from the get-go, you can narrow down your choices and select one that truly fits your needs and lifestyle.